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David Allen


  • 'Land on Mars' as a project still comes down to something like 'Call Fred about the Mars budget proposal' that can be accomplished as soon and as easily as any other activity in our inventory of work at hand.

  • A complete and accurately defined list of projects, kept current and reviewed on at least a weekly basis, is a master key to stress-free productivity.

  • Beginning drivers seem to make a lot of jerky movements with the wheel. Actually they're making smooth movements to very short horizons.

  • It's hard to be fully creative without structure and constraint. Try to paint without a canvas. Creativity and freedom are two sides of the same coin. I like the best of both worlds. Want freedom? Get organized. Want to get organized? Get creative.

  • Once a week, do a thorough review of all your projects in as much detail as you need to. If you do, your systems will work. If you don't, no system will work.

  • There's a subtle but critical difference between something that is long term and something in the category of 'someday/maybe'. Either a project is an open loop to close, as soon as possible, or it is not.

  • Tricks are for the not-so-smart, not-so-conscious part of us. To a great degree, the highest performing people I know are those who have installed the best tricks in their lives.

  • When most people sit down to make a list, they're actually trying to combine all five of the phases we've defined for mastering workflow: collect, process, organize, review and do.

  • You don't have time to do any project, because you actually can't do a project - you can only take action steps.

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